Last updated February 24, 2025
This Privacy Policy describes how Osavus Technology Ltd (“Osavus,” “we,” “us,” or “our”), a company registered in Estonia, collects, uses, and safeguards your personal data in compliance with the General Data Protection Regulation (GDPR) and other applicable data protection laws. If you have any questions or concerns about our practices, please contact us at:
Osavus Technology Ltd Narva mnt 5 Tallinn, Harjumaa 10117 Estonia Email: info@osavus.com
Scope of This Policy
This Privacy Policy applies when you:
Visit our website, www.osavus.com, or any other site linking to this Policy.
Interact with our recruitment platform and related Services.
Engage with us via sales, marketing, or events.
By using our Services, you agree to the collection, storage, and use of your information as described in this Privacy Policy. If you do not agree, please discontinue using our Services.
Personal Data We Collect
We collect two main types of data: (a) information you provide voluntarily and (b) information collected automatically.
Information You Provide
Registration Data: such as name, email address, phone number, job title, company name, and password.
Billing Information: if you make purchases, we may collect billing addresses, debit/credit card numbers, or other payment details. Payments are processed securely by our third-party payment processors (e.g., Stripe, Fondy). We do not store full payment card details on our servers.
CVs and Applicant Data: we store and process resumes (CVs), cover letters, and other recruitment-related documents you or your applicants upload to our platform.
Communications: if you contact us by email or through support, we collect the information provided in your messages.
Information Collected Automatically
Log Data: includes IP address, browser details, operating system, device type, and access timestamps.
Usage Data: information on how you navigate and use our website and platform, including pages viewed and features used.
Cookies & Similar Technologies: we use cookies to enhance your experience and gather analytics. For more details, please see our Cookie Policy.
Why We Process Your Data
We process personal data for specific and lawful purposes, including but not limited to:
Providing Our Services: to create and manage user accounts, post and distribute job ads, process CVs, and enable AI-driven candidate matching.
Facilitating AI Functionality: we use external AI services (e.g., Microsoft Azure Cloud AI tools) to parse resumes, compare data, and provide match scores. Your data may be sent to these third-party AI tools solely for processing purposes.
Publishing Job Ads: when you request, we publish your job ads on Osavus and share them with partner job boards to reach a broader audience.
Payment Processing: to handle subscription fees or other payments securely.
Customer Support: to respond to inquiries, troubleshoot issues, and improve user experiences.
Analytics & Improvements: to analyze usage trends and improve our website, platform, and Services.
Legal Compliance & Security: to comply with applicable laws, resolve disputes, and enforce our agreements and policies.
Legal Basis for Processing
We only process personal data where permitted by law under the GDPR, such as:
Consent: when you opt in to receiving marketing emails or create an account.
Contractual Necessity: to fulfill our obligations in providing the Services you signed up for.
Legitimate Interests: for improving our Services, ensuring security, and conducting business analytics.
Legal Obligations: to comply with legal requirements, such as maintaining business records or cooperating with law enforcement.
How We Share Your Data
We do not sell or rent your personal data to third parties. We only share data in the following contexts:
Service Providers & Partners: with cloud hosting providers, payment processors, AI technology partners, and job boards that help deliver our Services.
Business Transfers: in connection with a merger, acquisition, asset sale, or similar transaction.
Legal & Compliance: where required by law or in response to valid legal requests.
When transferring your data outside the European Economic Area (EEA), we ensure that appropriate safeguards (such as Standard Contractual Clauses) are in place to protect your information.
Data Retention & Deletion
We keep your personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as otherwise required by law (e.g., accounting rules). Once we no longer need your data, we will delete or anonymise it in accordance with GDPR obligations.
CV & Applicant Data: We store CVs and related information for as long as your account is active or as needed to provide Services. You may request deletion of CVs at any time, and we will process such requests within a reasonable timeframe in compliance with GDPR.
Account Data: If you choose to close your account, we will delete or anonymise your personal data within a reasonable timeframe, unless a longer retention period is required or permitted by law.
Your Data Protection Rights (GDPR)
Under the GDPR, you have the right to:
Access: Request a copy of your personal data.
Rectification: Ask us to correct or update inaccurate or incomplete information.
Erasure: Request deletion of your personal data (the “Right to be Forgotten”).
Restriction: Limit the ways we use your information.
Objection: Object to processing based on legitimate interests or to direct marketing.
Portability: Obtain a copy of your data in a structured, commonly used, machine-readable format.
To exercise these rights or make any inquiries about your personal data, please contact info@osavus.com. We will respond within the timeframes required by law and may request additional information to confirm your identity before processing your request.
Cookies & Tracking Technologies
We use cookies and similar technologies to remember your preferences, personalize your experience, and measure site performance. For details on how we use cookies, please see our Cookie Policy. You can control cookie settings in your browser, though disabling cookies may affect some functionality of our Services.
Security Measures
We take reasonable technical and organizational measures to secure your personal data, including the use of encryption, secure servers, and access controls. However, no method of data transmission or storage is entirely foolproof, and we cannot guarantee absolute security.
Minors
Our Services are not intended for individuals under the age of 18. We do not knowingly collect data from minors. If you learn that a minor has provided us with personal information, please contact us at info@osavus.com so we can take appropriate action.
Updates to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. If we make material updates, we will post a prominent notice on our website or notify you directly. Your continued use of our Services after the revised Policy becomes effective indicates that you have read, understood, and agreed to the current version.
Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your personal data, please contact us at:
Osavus Technology Ltd Narva mnt 5 Tallinn, Harjumaa 10117 Estonia Email: info@osavus.com
You also have the right to lodge a complaint with your local data protection authority if you believe we are unlawfully processing your personal data. In Estonia, the local authority is the Estonian Data Protection Inspectorate (AKI).
By using Osavus’s Services, you acknowledge that you have read and understood this Privacy Policy and agree to be bound by its terms.
